Position Title: Personal Assistant to the CEO / Founder

Location: Dubai Office-based with occasional travel

Reporting To: Chief Executive Officer / Founder

Position Type: Full-time | Executive Support

Key Responsibilities:

Executive Support

• Manage and o

Position Title: Personal Assistant to the CEO / Founder

Location: Dubai Office-based with occasional travel

Reporting To: Chief Executive Officer / Founder

Position Type: Full-time | Executive Support

Key Responsibilities:

Executive Support

• Manage and optimize the CEO’s complex calendar across time zones

• Coordinate internal and external meetings, appointments, events, and travel plans

• Anticipate and prepare briefing materials, presentations, and meeting documents

• Handle confidential information with discretion

• Maintain a high-level understanding of business priorities to proactively manage time and tasks

Communication Management

• Screen and prioritize incoming communications (calls, emails, messages)

• Draft, review, and proofread emails, letters, reports, and official communication

• Liaise with senior stakeholders, clients, investors, and partners on behalf of the CEO

Project & Task Coordination

• Track follow-ups, deadlines, and deliverables to ensure timely completion

• Assist with special projects, research, and strategic initiatives

• Maintain organized records, databases, and executive filing systems

Travel & Logistics

• Plan and coordinate end-to-end travel, visa arrangements, accommodations, and itineraries

• Prepare travel briefings, agendas, and post‑trip reports

Lifestyle & Personal Assistance

• Manage personal appointments, errands, and household logistics

• Coordinate with service providers, stylists, and concierge services as required

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Required Skills & Qualifications:

Please note: Experience candidates from UAE or work permit of UAE will be eligible to apply.

• Bachelor’s Degree in Business Administration, Communications, or related field

• Minimum 5 years of experience supporting C-level executives or founders

• Exceptional organizational, prioritization, and time management skills

• Strong written and verbal communication skills (English essential; additional languages a plus)

• High level of emotional intelligence, discretion, and integrity

• Strong attention to detail with the ability to manage competing priorities

• Tech‑savvy with proficiency in Microsoft Office, Google Workspace, and scheduling tools

• Comfortable with occasional after-hours availability or travel

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Ideal Candidate Will Have:

• A “CEO mindset” with the ability to anticipate needs and think several steps ahead

• Experience in luxury, hospitality, investment, or lifestyle industries (preferred)

• Poise, polish, and presence suitable for high-profile meetings and events

• Proven ability to work in dynamic, fast‑paced environments

• A flexible and adaptable approach with a “no task too small” attitude

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Benefits & Remuneration:

• Competitive salary (commensurate with experience)

• Discretionary performance bonus

• Paid annual leave and holidays

• Professional development opportunities

• Exposure to high-level business and luxury networks